We hope this communication finds you well. We are writing to provide an update on the siding repair project and to outline our communication plan going forward. Currently, the Association is working on building 230 Lille, 270 Cagney, and is starting preparations for 280 Cagney. Project Update as of August 19th: 230 Lille: 1. Trim installation is 97% complete, siding is 97% complete, and painting is 95% complete. Rail repairs are 100% complete. 2. Two (2) units that required new header beams at sliding glass doors are 100% completed. 3. One (1) unit that required a new sliding glass door pan, and lath work is 50% completed. 4. Balcony flooring repairs, siding installation and stucco painting and repairs are still in process on these units. Scaffolding will remain in this area until repairs are completed. 5. There are three (3) balconies that require repairs as part of SB326 balcony inspection. Scaffolding will not be needed for these repairs. Individual homeowners will be contacted for access. 6. Scaffolding removal will begin the week of August 26th. 270 Cagney: 1. Waterproofing is 100% complete, siding installation is 85% complete, and painting is 45% complete. 2. Estimated completion date: September 30th. 280 Cagney: 1. Scaffold installation will begin on August 27th-28th. 2. Homeowners should begin to clean up patios, and balconies. Please remove items away from walls, store items elsewhere, trim plant material, and cover and protect items that can not be moved during construction. Building Project Completion: Upon project completion for each building, we will conduct a final inspection to ensure all repairs have been completed to our satisfaction. We ask each resident to also inspect the exterior of their balcony/patio for any remaining items from construction that need to be completed, are damaged or installed improperly, or may need painting touch up or overspray removal. This will help in expediating the final punch list for your building. When submitting a work order, please make sure to provide vital location information and a picture when possible. Communication Plan: To ensure open and transparent communication, we will provide regular updates through the following channels: Email Progress Reports: We will distribute written progress reports bi-weekly to all residents, outlining the work completed, ongoing tasks, and upcoming plans. Notice Boards: Important information will be posted on designated noticeboards in the mail room. Direct Communication: Residents with specific concerns or questions may contact Donna DePledge via email at ddepledge@actionlife.com
Thank You We appreciate your patience and cooperation as we work to improve the exterior of the community.
We are exactly 1 week away from the CC&R and Bylaw Amendment election to be held on Tuesday, July 18th at 10:00am.
At this time we have received 122 ballots for the amendment.
Unfortunately, we are a bit far off from the 299 necessary to open ballots and tabulate votes.
Please be advised, whether you elect to vote or simply submit your ballot “For Quorum Purposes Only” the amendment is imperative in terms of allowing Villa Balboa to continue to operate as it has since development.
We kindly urge all homeowners to participate and submit a ballot for the amendment.
If you need an additional ballot there are extras set up in the clubhouse just outside of the gym room.
For our offsite homeowners, please email Community Manager Aly Martinez directly at alymartinez@actionlife.com to have a ballot sent to you via certified mail.
Last week you should have received a packet of information related to some very important amendments proposed to the Villa Balboa Bylaws and CC&Rs. We understand there is a lot of legal information.
Please be sure to attend one or more of the informational Town Hall Meetings before casting your vote.
The Town Hall meetings are scheduled starting today Wednesday, June 7th (full schedule below). Three of these meetings will be via Zoom and two will be in-person at the Clubhouse. These meetings will serve to provide background and historical information as well as to answer questions.
The ballot includes four parts. There is a lot of information to consider, most of which is legal. Below is a
summary:
1.) Bylaw Amendment – Reduce the quorum for the annual elections of the Board of Directors from 50% to 25%.
2.) CC&R Amendment #1 – Keep existing maintenance responsibilities as is but illustrate the division of responsibility on a new Exhibit to be added to the CC&Rs.
3.) CC&R Amendment #2 – Remove the existing cap of $50 on Architectural Review Fees with the intent to replace this with a tiered structure based on the type of application submitted.
4.) CC&R Amendment #3 – Amend and clarify requirements for homeowner insurance coverage.
Please be advised, there will be a temporary power shut off on Tuesday, June 6th from 8:00 AM – 11:00 AM to facilitate electrical repairs in the 200 Paris Ln building.
The following unit stacks will be affected:
-01; -02; -03; -04; -05; -06; -07; -08; -09; -10
Should you have any questions or concerns, please contact Management directly.
At the meeting held on May 9, 2023, your Board of Directors announced that the Association will undertake a major project which will include the replacement of the exterior wood siding of all residential buildings with Hardie board material in addition to a new paint scheme!
Rayco Exteriors has been hired as the contractor to facilitate this project with AD Magellan overseeing the initial phases as Project Manager. This siding project is anticipated to begin September 2023 and span a period of 18 months.
Please be sure to attend the June 20th meeting for an update on the paint schemes chosen.
The Board of Directors meetings have changed. Moving forward, meetings will be held on the third Tuesday of each month with Regular Session beginning at 5:30 PM. The intention being to encourage as much engagement from the membership as possible.
We hope you find this change better accommodates most schedules. Should you have any questions or concerns, please do not hesitate to reach out to Management.
As a reminder: For those that may have decorations in the storage cages, please be advised, access to the storage cages will be unavailable through December 5th. If you would like to obtain access to the storage cages, please reach out to the Storage Cage Committee via email <vbastoragecom@gmail.com> to coordinate. Thank you!
Effective immediately, the new Community Manager will be Aly Martinez, who is a rising star at Action Property Management. Aly Martinez has had multiple years of HOA Management experience managing communities similar to Villa Balboa and will be a great addition to the Villa Balboa Management team.
As for Ryan Darby, he will be the Senior Manager on the account and will be undertaking a more supervisory role with Aly and Resident Service Coordinator, Michael Lee, in terms of the management of Villa Balboa.
Please be advised, for any community questions or concerns, Aly will be the best point of contact. Management will continue to hold office hours at the Association Clubhouse on Tuesdays and Thursdays from 3:00PM to 6:00PM with the implementation of Aly being onsite every other Thursday.
As with any transition, the Board of Directors maintains communication with the senior team at Action to insure a smooth transition.